Manage your village hall without the filing cabinet
Your village hall committee already gives up its spare time for free. The least you deserve is a booking system that doesn't involve a diary in the kitchen drawer and a shoebox full of cheques. ClubPlaces gives village halls a proper way to track hirers, manage bookings, collect payments, and share calendars — and you can try it free for 30 days.
We understand village halls
Village hall committees are small teams of volunteers juggling a surprising amount of complexity. Regular hirers like yoga classes and WI meetings, one-off party bookings, key handovers, cleaning rotas, and a booking diary that only one person understands. Sound familiar?
The paper diary problem
One tatty diary, kept in the hall, that only the booking secretary can decipher. Double-bookings happen. Committee members can't check availability without making a phone call.
Chasing hire fees
Some hirers pay by cheque, some by bank transfer, and some need chasing three times. The treasurer spends more time reconciling payments than they'd like to admit.
Committee handover nightmares
When the booking secretary steps down, all the knowledge goes with them. The new person inherits a filing cabinet and a lot of guesswork.
All your hirers in one place
Keep a proper record of everyone who hires your hall. Contact details, booking history, payment records, and any special requirements — all searchable, all in one place. No more rifling through lever-arch files to find Mrs Patterson's phone number.
- Store contact details for all regular and one-off hirers
- View complete booking and payment history per hirer
- Add notes for special requirements or access arrangements
- Import existing hirer records from spreadsheets
A booking calendar the whole committee can see
Replace the paper diary with an online calendar that any committee member can check from their phone. See at a glance what's booked, what's available, and who's using the hall this week. Set up recurring bookings for your regulars and one-off slots for parties and events. No more double-bookings.
- Create events for regular bookings and one-off hires
- Committee members can check availability from any device
- Set different hire rates for different times and hirer types
- Prevent booking clashes automatically
Collect hire fees without the paperwork
Send hirers a payment link and let them pay online. The money goes straight to your hall's bank account via Stripe. No more chasing cheques, no more trips to the bank, and the treasurer gets an automatic record of every payment. Your accounts have never been this tidy.
- Hirers pay online via a simple link — no account needed
- Money goes directly to your hall's bank account
- Automatic payment records for your accounts
- 1.5% ClubPlaces platform fee + Stripe's standard processing fees apply — see pricing
Keep your hirers and committee informed
Need to let all hirers know about a planned maintenance closure? Want to remind the yoga teacher about the new key-code? Send targeted emails straight from ClubPlaces. No more personal email accounts being used for official hall business, and no more "I didn't get the message" excuses.
- Email all hirers or specific groups from one place
- Professional emails from your hall, not a personal Gmail
- Send closure notices, rate changes, and AGM reminders
- Keep a record of all communications sent
Built for small committees, not tech experts
Village hall committees are made up of people who volunteered to serve their community, not to learn complex software. ClubPlaces is simple enough that anyone can use it, and everything is designed so that when a committee member steps down, the next person can pick up exactly where they left off.
Multiple Admin Access
Give every committee member their own login. The chair, treasurer, and booking secretary can all access the system without sharing passwords.
Easy Handover
When committee members change, all the data stays. Add the new person, remove the old one. No lost knowledge, no missing files, no starting from scratch.
Works on Any Device
Check bookings from your phone, manage payments from your tablet, run reports from your laptop. No app to install — it works in any web browser.
GDPR Compliant
Hirer data stored securely in UK data centres. Proper data protection without needing to become a privacy expert. Peace of mind for your committee.
Export Everything
Download hirer lists, payment records, and booking data as spreadsheets whenever you need to. Your data is never locked in.
Simple, Affordable Pricing
Just £10/month + 1.5% on online payments, with a 30-day free trial. Affordable for your hall's budget. Stripe's standard processing fees also apply. See pricing.
Ready to bring your village hall into the 21st century?
Replace the paper diary, the cheque book, and the filing cabinet with one simple platform. Start your 30-day free trial today — just £10/month after that, no contract.