Club management built for swimming clubs
You already spend your evenings poolside. You shouldn't have to spend your weekends chasing payments, updating spreadsheets, and replying to parent WhatsApp messages. ClubPlaces gives your swimming club the tools to manage squads, collect fees, handle gala entries, and keep parents informed — and you can try it free for 30 days.
We understand swimming clubs
Swimming clubs have unique challenges that generic software just doesn't get. Multiple squads training at different times, session fees that vary by squad, gala entries with tight deadlines, and parents who need to know what's happening — without another WhatsApp group.
Multiple squads, multiple headaches
Learn-to-swim, development, competitive, masters — each squad has different schedules, fees, and coaches. Keeping track across spreadsheets is exhausting.
Chasing session fees
Monthly subs, termly fees, pay-as-you-swim sessions — collecting money from parents by bank transfer and chasing late payers takes up hours every month.
Parent communication chaos
Session cancellations, gala entries, kit orders, AGM notices — you need to reach the right parents with the right message, not spam everyone in one giant group.
Organise swimmers by squad, age, and ability
Create squads that mirror your club's structure — from beginners through to county-level swimmers. Each squad gets its own member list, and moving a swimmer between squads is a simple drag-and-drop. No more copying rows between spreadsheet tabs.
- Create unlimited squads with custom names and descriptions
- Assign swimmers to squads and move them as they progress
- Track Swim England membership numbers alongside your records
- Coaches can view their squad lists from any device
Session fees and membership collected automatically
Whether your club charges monthly subs, termly fees, or pay-per-session, ClubPlaces handles the lot. Parents pay online with a simple link — no more chasing bank transfers, counting cash poolside, or marking off who's paid in a spreadsheet. Money goes straight to your club's bank account via Stripe.
- Set different fee amounts for different squads and sessions
- Parents pay online — no app download required
- See instantly who has paid and who hasn't
- Automatic payment receipts for parents
- 1.5% ClubPlaces platform fee + Stripe's standard processing fees apply — see pricing
Gala entries without the paper trail
Gala season shouldn't mean a flood of reply-all emails and a volunteer buried in entry forms. Create a gala event in ClubPlaces, set the entry deadline, list the events, and let parents register their swimmers online. You get a clean list of who's entered which events, ready to submit to the host club.
- Create gala and competition events with entry deadlines
- Parents register their swimmers online — no forms to chase
- Collect entry fees at the same time as registration
- Export entry lists to submit to competition organisers
A parent portal that actually reduces your workload
With family linking, parents can manage multiple swimmers from a single account. They can see upcoming sessions, view payment history, register for galas, and update contact details themselves — all without emailing the membership secretary. Fewer questions in your inbox means more time coaching.
- Family accounts — one login for parents with multiple swimmers
- Parents update their own contact and medical details
- View payment history and download receipts
- Self-service registration for events and galas
Everything your swimming club needs, in one place
No more shared Google Sheets with broken formulas, no more treasurer's inbox overflowing with "has my payment gone through?" messages, and no more late-night data entry. ClubPlaces replaces the patchwork of tools your club cobbled together years ago with a single, purpose-built platform.
Member Database
Every swimmer, parent, and coach in one searchable database. Import from your existing spreadsheet in minutes.
Online Payments
Collect session fees, membership subs, and gala entry fees online. Payments go directly to your club's bank account.
Event Management
Galas, social nights, committee meetings, trials — create events, collect registrations, and manage attendance.
Email Communications
Send targeted emails to specific squads or the whole club. Session cancellations, newsletters, and announcements in a few clicks.
GDPR Compliant
Swimmer data stored securely in UK data centres. Consent management, data export, and deletion requests handled properly.
CSV Import & Export
Bring your existing member data with you. Export anything to spreadsheets whenever you need to — your data is never locked in.
Ready to simplify your swimming club?
Join the growing number of swimming clubs switching to ClubPlaces. Start your 30-day free trial today — just £10/month after that, no contract.